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How to filter the egroup messages

In order to receive this usherlife egroup messages to be automatically transferred into a separate mailbox / folder away from your personal inbox so that you can read, and respond to, them in your own time and pace and to avoid your inbox being clogged up by the stream of egroup messages, the following is a simple step-by-step on how to set this up.

It does not matter which email software (Apple Mail, utlook, Entourage, etc.) or webmail (Gmail, Hotmail, etc.) you use, the principle of this filtering method is still the same.

1. Launch your email software / access your webmail account.
 

2. Look for Filters, or Make Filter, or Rules in the Preferences, Mail Options or Settings. Click on it.
 

3. Depending on which email software / webmail you use, you should see something like Add, or Make New Filter, or New Rule, etc. Click on it.
 

4. You will see the filtering set-up box. The one you should look for is Subject contains with an empty field box. See the diagram below.

5. Now, type in [usherlife] (with square brackets and in lower case letters] in the field box as follows:

All egroup / discussion forums always automatically insert the [ ] in all subject lines.
 

6. Now, look for Transfer to: (or Move To:), usually located below the filtering set-up. There is a pop up menu which should show Inbox, Trash, etc. You will see New Folder (or Mailbox). Click on it.

7. You will be asked to name the new folder / mailbox. Name it UsherLife.

TIP: You can create a new folder/mailbox prior to setting up the filtering. There should be New Mailbox or Add Folder in your email software / webmail account and name it UsherLife. Then click on "UsherLife" in Transfter To pop-up..

8. Then click Save, or, OK.

9. That's it! You will see a separate folder / mailbox called UsherLife and all messages from the egroup will automatically be transferred to this folder.
 

You can use this same set-up with other egroups you subscribe to as long as you include the [ ] before and after the egroup's name (such as Deaf-UK, etc).

© Nick Sturley / UsherLiffe 2005-10. All Rights Reserved.